Skip to content
ArchFoundry Docs Open the canvas

Invite your team

Updated October 19, 2026Plans: Free, Pro, Enterprise

Overview

Everyone in an ArchFoundry organization shares its diagrams, connected accounts and deployments. You invite someone by creating a link tied to their email address and sending it to them yourself. ArchFoundry does not email it. The link works once, for seven days, and only for that address.

Prerequisites

  • An owner or admin role to invite, revoke an invite or remove someone. Only an owner can change a role.
  • One plan covers the whole organization, so adding people does not change the price. See Plans and billing.

Steps

  1. In the workspace sidebar, click Settings, then the Members tab.
  2. Under Invite someone, type the address they sign in with under Their email.
  3. Under Role, choose Member: designs and deploys or Admin: also manages people, accounts, keys and billing.
  4. Click Create invite link.
  5. Click Copy link and send it to them yourself, for example in chat. It is shown only once. Click Done.
  6. They open the link, sign in with that email address, and click Accept the invite.

To cancel an invite, click Revoke on it under Waiting to be accepted. To change a member's role, an owner picks it from the list beside their name. To remove someone, click Remove beside them, then Remove followed by their name. They keep their account and sign-in, get an organization of their own, and lose access to this one's diagrams and deployments.

Example

The roles and what each can do:

text
Owner    everything an admin can, plus changing roles and removing other owners
Admin    invites and removes people, connects accounts and repositories,
         creates agent tokens, adds Archie's AI key, manages billing
Member   designs and deploys; approves agent requests in accounts named
         dev, development, sandbox or test

Expected result: the new person appears under Members with their role, and the invite leaves Waiting to be accepted.

Verify it worked

  • The person is listed under Members.
  • The Get started step Invite a teammate is ticked.

Troubleshooting

This invite is for a different email address. The person signed in with another address. They sign in with the address the invite was sent to, then open the link again.

Your own organization still has diagrams, connections or deployments in it. A person belongs to one organization. If they signed up and drew something first, joining would leave it with nobody to manage it. They destroy or move it first, or sign up with another address. Ask new teammates to accept the invite before creating anything.

You are already in an organization with other people. They ask the owner of their current organization to remove them, then open the link again.

This invite has expired. Links last seven days. Create a new one.

This invite has already been used. Each link works once. Create a new one.

Only an owner can change someone's role. Ask an owner. An admin cannot invite or remove an owner, and the last owner can be neither removed nor demoted.

Invites are not set up on this server yet. You reached a server without invites switched on. Make sure you are on app.archfoundry.ai.

Next steps